Working for Walton C.I.C. – Privacy Notice

At Working for Walton C.I.C. we’re committed to protecting and respecting your privacy.

This Notice explains when and why we collect personal information about people who visit our website or social media sites, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

If you have any comments or questions about this Privacy Notice please email info@workingforwalton.org.uk.

Who are we?

We are a Community Interest Company whose Directors and Members are like minded Walton individuals with an affinity for Walton, whose aim is to enthuse and inspire the people of Walton to celebrate our village by organising inclusive events for the benefit of all. Our main aim is to deliver various community events throughout the year to appeal to all age groups and provide all Walton residents with chances to get together to celebrate our village with any surplus money being used for the benefit of our community. Occasionally, we will co-ordinate or assist in the co-ordination of other activities for the benefit of our community. In addition, occasionally we may also decide from time to time to use some surplus money to make donations to charitable organisations with the consent of the Community Interest Company Regulator

For the purposes of this Notice, references to ‘we’, ‘us’ and ‘W4W’ mean Working for Walton C.I.C.

How do we collect information from you?

We obtain information about you when you use our website, social media sites or directly contact us by email, phone or in person. This could be, for example, when you register interest in our events or submit a comment or ask us question.

What type of information is collected from you?

The personal information we collect might include your name, telephone number, address, email address, bank account & payment details, photos, videos,  

How is your information used?

We will collect your personal data in a number of ways including, but not limited to:

  • When you sign up as a volunteer
  • When you submit a comment on our website
  • When you attend events hosted by Working for Walton.
  • When you engage with us on social media.
  • When you visit our website.
  • When you contact us by any means with questions, information requests etc.
  • When we need to arrange payment for services or goods
  • When you’ve given a third-party permission to share with us the information, they hold about you.

We will ensure that this information is processed in a lawful manner and is only used for relevant and necessary purposes.

The information that we collect is necessary for W4W to fulfil our contractual and legal obligations and in pursuing legitimate interests in managing the objectives of our Community Interest Company. We may use your information to:

  • confirm your identity to provide or receive a service;
  • contact you by post, email, telephone or using social media (e.g Facebook, WhatsApp, Messenger, Twitter);
  • process a payment that you have made or that is due to you;
  • carry out our obligations arising from any contracts entered into by you and us;
  • ensure our events and/ or activities are carried out in a safe manner and comply with relevant health & safety legislation (including any relevant safeguarding legislation);
  • maintain W4W accounts and records which comply with being a Community Interest Company;
  • seek your views, opinions or comments on the services we provide;
  • notify you of our events and/ or of any changes to our events;
  • send you communications which you have requested and that may be of interest to you;
  • allow statistical analysis of data so we can plan events and activities for the community benefit

Retention

In accordance with relevant legislation, we will not retain your information for longer than is necessary for the purposes listed above and to deal with any complaint or dispute you may have. If  at any point you wish us to delete/ destroy your personal information please let us know by emailing info@workingforwalton.org.uk

Who has access to your information?

Working for Walton C.I.C. Directors and Members will have access to your information. A list of these individuals is maintained on our website and also by the Community Interest Company Regulator. We will not sell or rent your information to third parties and will not share your information with third parties for marketing purposes.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: info@workingforwalton.org.uk .

How you can access and update your information

You have a right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at: info@workingforwalton.org.uk

Please also help us to respond quickly by indicating why you think we hold personal information about you and what information you think we may hold.

Please note that no access fee will be charged for reasonable access requests.

We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Data security

We will put in a place a range of measures and data security protocols to ensure that your data is kept safe and secure, including keeping all data password protected.

Unfortunately, no data transmission over the internet can be guaranteed to be completely secure. So, while we strive to protect such information, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk. Once any personal information comes into our possession, we will take reasonable steps and all other precautions required by law to protect that information from misuse and loss and from unauthorised access, modification or disclosure.

Links to other websites

Our website may contain links to other websites run by other organisations. This Privacy Notice applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.

18 or Under

We will do everything to ensure that the welfare of any children using our site is protected.  If you are a child please get a parent, carer or guardian’s permission before you provide us with any information.

Transfer of Data Abroad

Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.  Our website is also accessible from overseas so on occasion some personal data (for example in an update on an event) may be accessed from overseas.

Request to stop future contact

If you do not want to be contacted in the future by us, please email us at: info@workingforwalton.org.uk

Your Rights

Under UK and EU data protection legislation, you have a number of rights with respect to your information.  These include:

  • The right to be informed about the information we hold about you
  • The right of access to the information we hold about you
  • The right to have any errors rectified
  • The right to withdraw consent (where consent is the basis of processing)
  • The right to object to processing

If you have any questions about the information we hold, how we use it or how to exercise these rights, please contact us by emailing  info@workingforwalton.org.uk 

Changes to this Privacy Notice

We reserve the right to remove or amend this privacy policy from time to time.

If we decide to replace or change it, we will post a new policy or the changes to this privacy policy on this page and we encourage you to visit this page frequently to stay informed.

Complaints

If you have any cause for complaint about the way we care for your information, please do contact us by emailing info@workingforwalton.org.uk  and we will do our best to resolve the situation for you.  You also have the right to complain directly to the Information Commissioner’s Office.  You can find details of how to contact them here: https://ico.org.uk/concerns/  or by calling their helpline on 0303 123 1113.

This Privacy Notice was agreed by Working for Walton C.I.C. on 6th May 2020.

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